Brady label maker User Manual

iiiCopyrightThis manual is copyrighted with all rights reserved. No portion of this manual may be copied or reproduced by any means without the prior

Contents-2 CHAPTER 3 Starting Up Launching Your System. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

6-14 Creating Template LabelsSelecting a templateException: In Pipe Marker and Right-to-Know skip this step and proceed directly to prompting you for

Working with Labels 6-15Hint! Some preset labels may also be set to turn on the Supply saver option for printing. See Supply saver option on page 11-2

6-16 Creating Template Labels• Choose Change Size to change the label size, as described in the Changing Labels on page 6-25.Following prompt sequence

Working with Labels 6-17help accustom you to the process, however, the sections that follow take you through some generic prompt sequences.Responding

6-18 Creating Template LabelsResponding to pick list promptsWhen the template you are using calls for a certain type of word or phrase, you may see a

Working with Labels 6-19Responding to graphics promptsFigure 6-12 shows a graphics prompt. For this template sequence, you are being prompted to choos

6-20 Creating Template LabelsGraphics, where you choose one or more graphics from various categories to apply to your Pipe Marker labelsArrows, where

Working with Labels 6-21Creating Sets of LabelsWhen you know in advance that you want to print a group of labels all at the same time, you can create

6-22 Creating Sets of LabelsAdding labels to a label setYou create labels individually when you are making a set, but after the initial label, you use

Working with Labels 6-234. From this point, you’ll be prompted for the same kind of information the system prompted you for with the original label. T

Contents-3 Using size adjustment buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-15Exiting entry screens. . . . . . . .

6-24 Creating Sets of LabelsClearing Custom labelsWhen you clear a Custom label, the next label in the set appears. If the label you cleared is the la

Working with Labels 6-25Changing LabelsWith most applications, you can change the size of a label you create, and you can edit the objects placed on t

6-26 Changing LabelsTo change the size of a label1. Choose Change Size. You’ll see the Custom Label Size screen:Figure 6-13. The Custom Label Size scr

Working with Labels 6-27• With Use custom size enabled, you can:Set a custom width. When you choose Set width, the Set length field becomes unavailabl

6-28 Changing Labels3. Make your changes, and choose OK.Exception: <Edit Object> is not available in the Pipe Marker and Right-to-Know applicati

Working with Labels 6-293. Choose the appropriate tab screen for the settings you want to change. The Label Properties screen has two tabs:• Size, for

6-30 Changing LabelsSet custom widthCheck this option to set a custom label width. Enter the new width in the entry field. The value entered must be l

Working with Labels 6-31Auto calculate lengthCheck this option to accept the length the system automatically sets, based on the contents of the label.

6-32 Changing LabelsChoose OK when your settings are complete. If your label width is larger than the printable area of your tape supply, the system d

Working with Labels 6-33Hint! For best results, create and finish your label before applying a frame.Use the options on the Label Properties Frame tab

Contents-4Changing the size of template labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-25Editing template labels. . . . .

6-34 Changing LabelsSetting frame lengthThe system uses the length of the label you set in the Label Properties Size screen to set the length of a fra

Working with Labels 6-35If you add or remove objects from the label, the system does not automatically resize a frame. To resize the frame, you must r

6-36 Setting Application Preferencesscreen can have many tabs, but the most common configuration is shown here:Figure 6-17. The Application Preference

Working with Labels 6-37Hint! The options on the Printing, Other, Text, and On Line tabs work exactly the same whether you choose them from Applicatio

6-38 Setting Application PreferencesSetting Right-to-Know preferencesThe Right-to-Know Preference tabs are:Printing, which contains the same options a

7-1When you create a label, you build it by adding objects to it. Objects can include text, variable text, graphics, bar codes, and HotShapes. This ch

7-2 About ObjectsAbout ObjectsBefore you begin this chapter, it’s important to understand the term objects. When you create a label, you build it by c

Working with Objects 7-3Hint! You can set the length of your label before adding objects. Use the Set Length option on the Size tab of the Label Prope

7-4 Adding ObjectsThe Editor window is displayed with a blank label in the preview area:Figure 7-1. The Editor window.2. Choose the Insert Object butt

Working with Objects 7-5out object option, so Print object is assumed and does not appear on the Insert Object screen.You select options on this scree

Contents-5 Changing Objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-31Opening and e

7-6 Adding ObjectsYou’ll see the Enter Text screen.Figure 7-3. The Enter Text screen.2. Enter text in the text entry area by typing the characters on

Working with Objects 7-7Formatting text objectsThe Enter Text screen provides these options for formatting your text object:To select a fontYou can ch

7-8 Adding Objects1. With the text you want to change displayed on the Enter Text screen, select the part of the text (or all of it) that you want to

Working with Objects 7-9To change the type sizeChanging the type size makes the characters larger or smaller, not just as you see them on the screen,

7-10 Adding ObjectsThis example shows some Special Character buttons already personalized.Figure 7-5. The Special Character screen, customized.To pers

Working with Objects 7-112. Press Delete. The special characters previously assigned to those buttons are removed. Remaining special character buttons

7-12 Adding ObjectsYou can create a set of labels to number packing boxes when you move, or a set of alphabetic labels you can use to organize file fo

Working with Objects 7-13Creating sequential labelsTo create sequential labels, choose Sequence on the Data Source screen.Use the options on the Seque

7-14 Adding ObjectsHint! Make sure the text object you define is large enough to accommodate all possibilities in your sequence. For instance, in the

Working with Objects 7-15Ending value Enter the ending value for the sequence. Using the Starting value, the Change by value, and the Ending value, th

Contents-6 CHAPTER 10 Working with Cut-outs About Cutting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

7-16 Adding ObjectsCreating text list labelsA classic example of variable text labels is name tags for attendees of a convention. A sample label might

Working with Objects 7-17You’ll see the Text List screen, which you use to enter the list of words you want to use on your labels:Figure 7-9. Text Lis

7-18 Adding ObjectsHint! If your system is connected to a PC, you can also download list files from files stored on the PC. See CHAPTER 12: Connecting

Working with Objects 7-19The Bar Code screen has five tabs. When you add a bar code, you’ll use the Content and Dimension tabs. The remaining tabs --

7-20 Adding ObjectsSetting bar code dimensionsChoose the Dimension tab on the Bar Code screen to set bar code measurements: Figure 7-11. The Bar Code

Working with Objects 7-21Editing bar codesOf the remaining tabs, General, Size and Location, and Font, only Location has options that apply to bar cod

7-22 Adding ObjectsTo add a graphic object1. Select Graphic on the Insert Object screen (Figure 7-2 on page 7-4). You’ll see the Graphic Categories sc

Working with Objects 7-23Use the arrow buttons to step through thumbnail versions of the graphics offered in the category shown. Each time you press a

7-24 Selecting ObjectsTo add HotShape objects to your label, select the HotShape option on the Insert Object screen (Figure 7-2 on page 7-4). The HotS

Working with Objects 7-25In brief:You can tell an object is selected when a bounding box, which is a gray rectangle that encloses the object, appears

Contents-7 CHAPTER 12 Connecting to a PC Working with a PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

7-26 Moving ObjectsTo find and select a layered object1. First, make sure you have an object, any object, selected on the screen.2. Press <Tab>

Working with Objects 7-27To move objects faster and farther1. Select the object.2. Hold down <Shift>.3. Hold down the arrow key.Sizing ObjectsYo

7-28 Sizing ObjectsHint! Increase/Decrease Size changes are always proportional, which means that you change the width and height of the object at the

Working with Objects 7-29The Scale screen displays. Figure 7-15. The Scale screen.3. Choose one of the percent buttons.orEnter a percentage in the Per

7-30 Copying and Pasting ObjectsScaling bar codesThe size of the human-readable text does not change when you use <Scale> to resize a bar code.

Working with Objects 7-31Changing ObjectsYou make changes to an object by opening and editing it, or by changing its object properties. Opening and ed

7-32 Changing ObjectsChanging object propertiesInstead of manipulating the object you want to change within the Editor window as described in the prec

Working with Objects 7-33The type of system you have also determines the options offered on each tab. For instance, the Cut out object option does not

7-34 Changing ObjectsYou’ll see the a Properties screen with tabs and options appropriate to the object selected. This is a sample Text Properties scr

Working with Objects 7-35The General tab options are:Rotation For all systems. Use the scroll arrows to choose from the list of rotation angles. For e

Contents-8

7-36 Changing ObjectsSetting options on the Size and Location tabThe Size and Location tab appears on Properties screens of all object types. Use its

Working with Objects 7-37To set the size of an objectYou can set the absolute size of most objects by setting the height and width on the Size and Loc

7-38 Changing Objects1. Press <Object Properties> to get to the object’s Properties screen.2. Choose the Size and Location tab.3. In the Left fi

Working with Objects 7-39The options are:Setting options on the Placement tabUse the options on the Placement tab to set justification and position fo

7-40 Changing ObjectsJustification determines the horizontal alignment for a text object in your label. Choose:• Left for traditional left-to-right ju

Working with Objects 7-41Setting options on the Options tabUse the options on the object Text Properties screen’s Options tab to set various text obje

7-42 Changing ObjectsAuto size font Available only when a text object with boundaries is selected. Choose to tell the application to automatically set

Working with Objects 7-43Setting options on the Content tabPlease refer to Adding bar code objects on page 7-18 for information about the Content tab.

7-44 Changing Objects

8-1 You apply color to your labels in several ways, depending on your system and the supplies you have installed.The topics that follow in this chapte

1-1Thank you for purchasing our label maker, which you use to create and print professional-looking labels and signs for use just about anywhere. All

8-2 About ColorAbout ColorYou determine the color choices for your labels by the supplies you install.When you compose a label, the system uses the ri

Applying Color 8-316 inch (406 mm) lengths on each ribbon. The printer makes multiple passes over the tape to print those colors on the label. Only th

8-4 About ColorIn summary, your system and the installed ribbon together determine what kind of color you can apply to objects when composing a label:

Applying Color 8-5Applying Color to ObjectsYour color choices and how you can use color for objects in your labels depend on your system and the ribbo

8-6 Applying Color to ObjectsNote: You may not change the colors of a multi-color graphic object supplied by the system. You may, however, change the

Applying Color 8-7Choosing color on the Multicolor and Color & Cut systemsIf you have the Multicolor or the Color & Cut system, the options of

8-8 Applying Color to Objectsof the currently selected object, or if there is no object selected, the current print color. Important! If you are using

Applying Color 8-9The final box in the series shows the color of the currently installed tape. If you choose that box, the Current Color text changes

8-10 Printing ColorPrinting ColorSee CHAPTER 11: Printing, beginning on page 11-1, for complete information on printing your labels.

Working with Files 9-1This chapter explains how to store labels you create on your system so you can access them another time. You store them as files

1-2 About This BookAbout This BookThis manual documents the basic Monocolor printing system, all of whose features are common to all three systems (de

9-2 About Files and File GroupsAbout Files and File GroupsWhen you store a label, you name it and save it, and it becomes a file on which you can then

Working with Files 9-3 Saving Labels as FilesEvery time you create a Custom label or a pre-designed template label, you have the option to save it as

9-4 Saving Labels as FilesTo save a label as a file in internal memory1. With the unsaved label displayed in the Editor window, press <File Options

Working with Files 9-5 2. The default group displayed in the New file group field is the name of the application you used to create the file. You have

9-6 Saving Labels as Filesexisting label you want to keep. If you respond Yes when the system asks you if you really want to replace the old file, the

Working with Files 9-7 3. Enable the Save group on card option. When you complete the file saving procedure, the system will save the entire file grou

9-8 Managing FilesNote: When you open a saved file, you should be aware that the label in the file may not match the size and color of currently insta

Working with Files 9-9 4. You’ll see the Open File screen: Figure 9-6. The Open File screen.5. Select the file you want to open on the Select file lis

9-10 Managing Files2. Choose Open Saved File. If you have an unsaved label currently displayed, the system prompts you to save it or to discard it: Fi

Working with Files 9-11 Deleting filesWhen you delete a label file, the system deletes the file either from the internal storage area or from the memo

Welcome 1-3The three printer systemsAll three label-printing systems use Microsoft Windows CE as the basis for the operating system and application.

9-12 Printing FilesPrinting FilesYou can print a single file or you can print an entire file group. For instructions, see Printing a single label on p

Working with Files 9-13 Accessing template filesYou can access template files you created, or that you or someone in your organization has downloaded

9-14 Using My TemplatesChanging My Template label sizeUse the Change Size button on the Select Template screen (Figure 9-9) to customize the size of t

10-1If you have the Color & Cut system, read this chapter for information about the cut out functions. (If you have the Monocolor system or the Mu

10-2 About CuttingAbout CuttingThe term “cut” is used in multiple ways in the Color & Cut system. To help you avoid confusion, the terms as used a

Working with Cut-outs 10-3The Color & Cut system is equipped with a plotter cutter, which means the system can:Cut out objects that you have desi

10-4 Creating Cut Out ObjectsCreating Cut Out ObjectsYou create cut out objects by adding them to a label, the same way you create and add print objec

Working with Cut-outs 10-5Hint! You can change some existing print objects to cut out objects and vice-versa, by going to the General tab on the obje

10-6 Creating Cut Out ObjectsCutting out text objectsThe cutter cuts out each individual character in a Text cut out object. Hint! See Weeding cut out

Working with Cut-outs 10-74. You’ll see the Text Properties screen, General tab: Figure 10-2. The Text Properties screen for a cut out object5. Check

ivEnd User License Agreement for Microsoft Windows CEYou have acquired a device that includes software licensed by Brady Worldwide, Inc. from Microso

1-4 Features and FunctionsColor & Cut system The base system, plus color printing capability and a color LCD display, plus cut-out capability, whi

10-8 Creating Cut Out Objects• Sequence to create Sequential labels, with variable text objects consisting of increasing or decreasing numbers or alph

Working with Cut-outs 10-93. Your HotShape displays on the Editor window. Choose Print to process the label and cut out the HotShape.Cutting Around O

10-10 Cutting Around Label FramesCheck the Cut bounding box option on the General tab, and choose OK. Your label displays again in the Editor window,

Working with Cut-outs 10-112. Choose the Frame tab:Figure 10-4. The Label Properties screen, Frame tab., on the Color & Cut system.3. Select a Fr

10-12 Calibrating the CutterCalibrating the CutterIf your cuts are not aligned correctly, you can adjust the plotter cutter calibration values previou

Working with Cut-outs 10-13Figure 10-5 may help show how your calibrations affect your labels. The intersection of the x,y axes represents the center

10-14 Calibrating the Cutter3. Enter a value in the Horizontal (x) field. The value must be a positive or negative whole number.4. Enter a value in th

11-1This chapter tells you how to print the labels you create. Topics include: Printing labels and sets of labels Printing label file groups Checki

11-2 Printing LabelsPrinting LabelsMost of the time, printing a label is a very simple process. When you finish creating a label or have opened a save

Printing 11-3than the two inch (51mm) minimum page length, the label and page print like this:Figure 11-1. Sample short label.Note: The label length a

Welcome 1-5Contacting Technical SupportPlease contact Brady Worldwide, Inc., with your questions or concerns. The contact support numbers for each reg

11-4 Printing LabelsFor example, if you submitted a print job for five copies of this label, and the Supply saver option is ON, the output looks like

Printing 11-52. Choose OK. You’ll see the Preparing to Print screen while the printer processes your label.Figure 11-4. The Preparing to Print screen.

11-6 Printing LabelsPrinting labels in a label setWhen you know in advance that you want to print a group of labels all at the same time, you can crea

Printing 11-72. Choose the Advanced button. You’ll see the Advanced Print screen:Figure 11-5. The Advanced Print screen for label sets.3. In the Label

11-8 Printing LabelsNote that some restrictions apply when you print file groups:You may not choose a range of files to print when printing a file gro

Printing 11-93. Choose Advanced. You’ll see the Advanced Print screen, with your current File group shown named on the screen:Figure 11-6. The Advance

11-10 Printing Labels2. Choose the File Group button. You’ll see the File Groups screen:Figure 11-7. The File Groups screen.3. Choose the file group t

Printing 11-114. Choose OK. You are returned to the Print screen (Figure 11-3).5. Choose OK on the Print screen to start the print job. You’ll see the

11-12 Checking LengthIf the label is a saved label you have opened to print, the system displays a message prompting you to change the tape supply.Whe

Printing 11-13Minimum lengthTwo inches (51 mm) is the minimum supply length the system permits for reliable delivery of a label. If your label is shor

1-6 Contacting Technical Support

11-14 Checking LengthIn other cases, the printer displays your label at the length you set it or as set by the template you used to create the label,

Printing 11-15supported length restriction of 38”. The label shown on the screen is over 38” long. Note that the display indicates the cutoff point at

11-16 Checking ColorChecking ColorWhen you compose a label, the system uses the ribbon supply installed in your printer to determine which colors you

Printing 11-17Depending on the ribbon installed, you can produce several types of color on your printed labels: Single color uses a continuous single

11-18 Checking ColorIn summary, your system and the installed ribbon together determine what kind of color you can produce:Ribbon color neededWhen the

Printing 11-19Tape color neededThe system response to tape color differs depending on the kind of label you are printing:When you are printing a templ

11-20 Printing Tab OptionsPrinting Tab OptionsThe Printing tab provides two additional print options:Supply saver, which saves tape and ribbon by arra

Printing 11-21To set print options from the Main Menu1. On the Main Menu screen (Figure 3-1 on page 3-2), choose Setup. You’ll see the System Setup sc

11-22 Printing Tab OptionsSupply saver optionSupply saver printing, which is sometimes called multiple up printing, saves tape and ribbon by arranging

Printing 11-23Figure 11-11 and Figure 11-12 below illustrate how you can save tape with Supply saver enabled.Figure 11-11 shows your output with Suppl

2--1 This chapter tells you how to set up and maintain your label printing system. Topics are: Connecting peripherals Installing supplies Installin

11-24 Printing Tab OptionsFigure 11-12 shows that same print job with the Supply saver option disabled. The system prints three consecutive 8” long la

Printing 11-25With Overprint enabled, the system arranges the order in which the colors on your label print so that black prints last and prints over

11-26 Printing Tab Options

A-1The tables that follow provide the symbol, the unicode value, and the decimal value for special characters you can use with your label printing sys

A-2 Special CharactersTABLE 1. Special Characters for Arial 65 for BRC, Arial for BRC, and Times New Roman for BRC fonts, listing symbol, unicode valu

Special Characters A-3TABLE 1, CONTINUED

A-4 Special CharactersTABLE 1, CONTINUED

Special Characters A-5TABLE 1, CONTINUED

A-6 Special CharactersTABLE 2. Special Characters for Brush Script for BRC font, listing the symbol, unicode value, and decimal value for each

Special Characters A-7TABLE 2, CONTINUED

2-2 Connecting PeripheralsConnecting PeripheralsThis section describes how to get your system connected and powered up. You should have already unpack

A-8 Special CharactersTABLE 2, CONTINUED

Special Characters A-9TABLE 2, CONTINUED

A-10 Special Characters

B-1If you have the Color & Cut system, you may need this information. The instructions in this appendix tell you:How to remove and replace your pr

B-2 About the Cutting MechanismAbout the Cutting MechanismYour plotter cutter consists of a stylus blade in a holder, mounted on a track in your print

Cutter Maintenance B-3Removing the Stylus HolderFollow these instructions to remove the stylus for adjusting, cleaning, or replacing.Step 1: Turn the

B-4 Adjusting the Cut DepthAdjusting the Cut DepthYou may need to adjust the stylus blade on your cutter when:The cuts on your cut out labels are eith

Cutter Maintenance B-5Step 2: Hold the stylus holder as shown here to make the adjustment:Figure B-3. Adjusting the stylus depth.Step 3: Note the dots

B-6 Adjusting the Cut Depth2. Holding the stylus holder perpendicular to the surface, glide the stylus nose lightly across the tape:Figure B-4. Testin

Cutter Maintenance B-7Replacing the Stylus BladeAt some point, especially after prolonged use with specialty tapes, you may have to replace the stylus

Setting Up 2-3Users in countries outside North America may need to supply their own power cord to meet the specifications required in individual count

B-8 Replacing the Stylus BladeStep 3: Carefully pull on the blade to remove it, as shown here:Figure B-6. Removing the blade.CAUTION: Be careful to gr

Cutter Maintenance B-9Step 5: Reconnect the the two parts of the stylus holder:Push the blade holder as far down as possible, then turn it clockwise,

B-10 Cleaning the StylusCleaning the StylusClean the stylus with Isopropyl alcohol and a cotton-tip swab. These are the same materials you use to clea

Cutter Maintenance B-11Push the blade holder as far down as possible, then turn it clockwise, until you feel the threads engage. Turn until the stylus

B-12 Cleaning the Stylus

Index-1 Aabsolute size 7-37setting 7-27ActiveSyncExplore tool 12-10Guest connection to 12-10installing 12-8setting up partnership 12-9adding new suppl

Index-2Color Needed message 11-18Color option 7-9Color tool 4-5compact flash memory cardsaving file to 9-6connectingkeyboard to printer 2-2mouse to pr

Index-3external memory card 12-11FF keys 3-5FCC Notice i-viifile extensions on PC 12-12file groups 9-4, 9-5, 9-6printing 11-7File Groups screen 11-10f

Index-4label propertieschanging 6-28changing size 6-29label set 6-21adding custom labels 6-22adding labels to 6-22adding template labels 6-22clearing

Index-5option lists 4-14Options tab 7-41options, choosing 4-12orientation, changing label 6-29Other tab 5-10overprint option 5-4overprinting 11-24Ppag

2-4 Installing suppliesOpening the printerStep 1: To open the printer, squeeze the release bar.Step 2: Raise the printer cover up and away to the righ

Index-6Ratio option 7-21repositioning objects 7-26resizing objectsusing Scale key 7-28using Size tools 7-28ribbon cartridgeadjusting 2-6installing 2-5

Index-7status 3-18System Setup screen 5-2TTab key 3-10and selecting layered objects 7-26tapecolor 8-4color needed 11-19for cut out labels 11-19naming

12-1This chapter provides instructions and tells you how connecting to a PC can be useful.Topics include: Setting up your label printing system as a

12-2 Working with a PCWorking with a PCIf you have a PC that meets the system requirements and has the appropriate software installed, you can connect

Connecting to a PC 12-33. When you see the Main Menu screen, turn on the PC.4. The operating system on the PC automatically detects your label printin

12-4 Placing Your System On LineTo set On line options1. On the Main Menu screen, choose Setup:Figure 12-1. The Main Menu screen.You’ll see the System

Connecting to a PC 12-53. Choose a connection type. If your PC does not have a USB connector, choose serial.4. Choose a purpose option to indicate the

12-6 Printing from a PCYou’ll see the On Line Status screen, which displays the connection type, the current purpose, and displays a progress box that

Connecting to a PC 12-7Hint! Connect your label printer to the PC and place it on line before running the MarkWare and driver installation on the PC.

12-8 Transferring Files from a PCTransferring Files from a PCBefore you can transfer files to your label printing system, you must install Microsoft A

Setting Up 2-5Installing a ribbon cartridgeFigure 2-3. Installing a ribbon cartridge.Step 1: Hold the ribbon cartridge with the open part of the tab o

Connecting to a PC 12-9Setting up a partnershipWhen ActiveSync detects your label printing system, your PC will display a screen similar to this:Figur

12-10 Transferring Files from a PCPress Next. The Guest connection to ActiveSync is established, and you’ll see the ActiveSync screen on your PC showi

Connecting to a PC 12-11the same as the directory structure under the \Internal folder shown in Figure 12-5.) When an external memory card is attached

12-12 Transferring Files from a PCStorage locations for transferring filesThe MarkWare application provides an export feature that prepares document a

Connecting to a PC 12-13Copying graphic filesYou can copy graphic files to their respective directories within the MarkWare \Download folder, or you c

12-14 Upgrading the Operating System2. After a guest connection between your label printing system and the PC is established, start the upgrade utilit

2-6 Installing suppliesAdjusting the ribbon cartridgeIf a ribbon cartridge has been stored outside the printer, the ribbon between the take-up spool a

Setting Up 2-7Installing a tape cartridgeThere are three simple steps to installing a tape cartridge: adjusting the tape cartridge receptacle to accom

vSOFTWARE TRANSFER ALLOWED BUT WITH RESTRICTIONS. You may permanently transfer rights under this End User License Agreement only as part of a permanen

2-8 Installing suppliesInserting the tape cartridgeFigure 2-6. Installing a tape cartridgeStep 3: Hold the tape cartridge by the handle with the feet

Setting Up 2-9Advancing the tape Step 5: Advance the tape over the first roller with your hand as shown in Figure 2-7:Figure 2-7. Advancing the tape.S

2-10 Installing suppliesStep 7: Advance the tape only halfway through the guides, as shown in the close-up in Figure 2-8 below:Figure 2-8. Advancing t

Setting Up 2-11You’re ready to print!Figure 2-9. The complete label printing system, with optional mouse.

2-12 Installing a compact flash memory cardInstalling a compact flash memory cardYour label printing system has a card slot you can use to attach a co

Setting Up 2-13Cleaning your systemOver time the print head of your printer may need to be cleaned. If you notice streaks or scratches in your labels,

2-14 Cleaning your system

3-1This chapter provides basic reference information about your system components, how to use those components, and how to set your preferences for th

3-2 Launching Your SystemLaunching Your SystemWhen you turn on the power for your system, a decorative screen (also called a “splash screen”) displays

Starting Up 3-3Saved Files, for accessing stored label files you previously saved. (See CHAPTER 9: Working with Files, beginning on page 9-1, for more

viSystem WarrantyPlease refer to the warranty card included with your system. for warranty details.This warranty applies to the original purchaser onl

3-4 Keyboard BasicsWHMIS, with pre-designed layouts for creating Workplace Hazardous Materials Information System-compliant chemical warning labels, w

Starting Up 3-5The standard keyboardThe standard PC keyboard provided with your system is divided into four sections for purposes of description in th

3-6 Keyboard Basics.TABLE 3-1. System function keys and definitionsFunction Key(s) DescriptionPrint F1 Displays the Print screen. File Options F2 Di

Starting Up 3-7Copy F9 Copies the selected object and makes it available for pasting into a new location, leaving the original in its current locatio

3-8 Keyboard BasicsEdit Data Alt+F4 Active in the Pipe Marker and Right-to-Know specialty applications only. Provides access to the prompt screens so

Starting Up 3-9Alphabetic and command keysThe standard key section of the PC keyboard provided with your printing system has both alphabetic character

3-10 Keyboard BasicsEsc Same as choosing Cancel on a system screen. TabAdvances to the next option on a screen. In the Enter Text screen, adds a tab i

Starting Up 3-11Space Also called Spacebar. Enters a space character or blank space the size of a single character in text entry fields. Also, with a

3-12 Keyboard BasicsArrow and navigation keypadsUse the arrow and navigation keypads to move around on the screen or to delete an item.Note: Keys show

Starting Up 3-13Moves the cursor up one line at a time in the Enter Text screen. In the Editor window, use to move selected objects one character spac

viiFCC Notice - US OnlyWarning: This equipment generates, uses and can radiate radio frequency energy. If not installed and used in accordance with th

3-14 Keyboard BasicsNumeric keypadUse the numeric keypad as an alternate way to enter numbers and to perform several other commands as well. The LED d

Starting Up 3-15/ (slash) Types slash character. <Num Lock> does not affect this key.* (asterisk) Types asterisk character. <Num Lock> doe

3-16 Keyboard BasicsShortcut keys In addition to the key functions listed above, the system provides some shortcut key combinations for frequently-use

Starting Up 3-17:Mouse BasicsAttaching a mouse is not necessary for using this printer, but if your system is equipped with a mouse, you can use it to

3-18 Checking System StatusTo select multiple items on a label Hold down the <Shift> key, then click on the first item, continue to hold <Shi

Starting Up 3-19Accessing Online HelpYou can get help on tasks using either of two methods:Press the <Help> key (Alt+F10) on your keyboard at an

3-20 Accessing Online Help

4-1This chapter describes the basic functions of your system and how to use them. Your familiarity with these concepts and processes will simplify you

4-2 Working in the Editor windowWorking in the Editor window The Editor window is displayed at the beginning of the label creation process for some la

Basic Procedures 4-3Inside the Editor window Use these editing and navigation tools within the Editor window, shown in Figure 4-1, to create and to ed

viiiInternational Power CordsUsers in countries outside of North America may be required to supply their own power cord for connecting the system to a

4-4 Working in the Editor windowHint! When a toolbar button is inactive, it is grayed out, or appears on the screen as dimmer than the others.The Edit

Basic Procedures 4-5Decrease Size. Decreases the size of the selected text or graphic. The text or graphic remains in its original proportions, but di

4-6 Working in the Editor windowRuler functions The horizontal and vertical rulers in the Editor window preview area (shown in Figure 4-1) use the sam

Basic Procedures 4-7As the view zooms out, the magnification level decreases, which means that more of the label is visible, and the tick marks on the

4-8 Working in the Editor windowobject. The dotted lines disappear, but the markers always indicate that you have successfully selected the object, as

Basic Procedures 4-9Selecting multiple objectsTo select multiple objects on a label, hold down the Shift key, then use either of the methods described

4-10 Working in Entry ScreensSome screens may show options or areas as dimmed, or grayed out. This indicates that particular option is disabled, or no

Basic Procedures 4-11Entering information in entry screensYou construct your label text in a text entry area on the Enter Text screen, as shown here:

4-12 Working in Entry ScreensAdding special characters to text on page 7-9 for detailed information.Choosing optionsYou enter your option choices on e

Basic Procedures 4-13button. (See Using radio buttons on page 4-15 for more information.) Figure 4-7. The Advanced print entry screen.Using option but

ixSpecificationsPhysical characteristicsSize: Height 10” Width 16” Depth 11”Weight: approximately 30 poundsEnvironmental characteristicsOperational re

4-14 Working in Entry ScreensUsing option listsSome fields provide lists of options from which you can choose, such as the Density fields on the scree

Basic Procedures 4-15To indicate your choice in a checkbox, touch the checkbox or click on it with the mouse.For example, in Figure 4-7, check the Pri

4-16 Working in Entry ScreensTo exit an entry screen without saving your entriesUse one of these methods:Press or choose the X button, as shown in Fig

5-1Your label printing system ships with pre-set settings called default system settings. You can customize your system settings to reflect your own p

5-2 Accessing System SetupAccessing System SetupWhen you change the pre-set system settings your system shipped with, you change the default values yo

Setting Preferences 5-3The System Setup tabs are:• Printing • Localization • Hardware• Other • Text• On LineThe Tab arrows indicate the presence or ab

5-4 Setting Printing Tab OptionsSetting Printing Tab OptionsThe Printing options tab is shown in Figure 5-1. You specify your system’s print job defau

Setting Preferences 5-5Setting Localization Tab OptionsUse the options on the Localization tab to set your system’s text language, keyboard language,

5-6 Setting Localization Tab OptionsThe options are:Language Sets the language the system uses for the screens, prompts, and messages. Language option

Setting Preferences 5-7Setting Hardware Tab OptionsUse the Hardware options tab for settings that affect your system’s hardware. Figure 5-3. The Syste

x

5-8 Setting Hardware Tab OptionsNaming supply colorsWhen new tape or ribbon supplies become available after your print system is shipped to you, your

Setting Preferences 5-9The Check Supply Colors screen displays: Figure 5-4. The Check Supply Colors screen.3. Enter a name for the color, up to 32 cha

5-10 Setting Other Tab OptionsSetting Other Tab OptionsSet default grid preferences and line width using the Other tab, shown here: Figure 5-5. The Sy

Setting Preferences 5-11Displaying the screen gridThe screen grid is the pattern or structure that underlies your labels. It consists of invisible hor

5-12 Setting Text Tab OptionsSetting Text Tab OptionsSet the default text preferences for your system by using the options on the Text tab.Figure 5-7.

Setting Preferences 5-13Font Sets the default font style. Pull down the list and select a font style. The factory-installed fonts are:• Arial 65 for B

5-14 Setting On Line Tab OptionsSetting On Line Tab OptionsSet the default PC connection type settings for your system by using the On Line tab option

6-1Working with labels is what your printing system and this manual is really all about. This chapter describes the most important part of that proces

6-2 Creating Custom LabelsCreating Custom LabelsThis procedure shows you how to use the Custom application to create labels that you design, without u

Working with Labels 6-32. On the Custom screen, shown here, choose Create New Label: Figure 6-2. The Custom screen.You’ll see the Editor window:Figure

Contents-1 CHAPTER 1 Welcome About This Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

6-4 Creating Custom LabelsAt this point, the system operates with these defaults:The blank label displayed reflects the size and color of the tape ins

Working with Labels 6-5Also see Inside the Editor window on page 4-3 for more information about working in the Editor window.Creating QuickText Labels

6-6 Creating QuickText LabelsTo create a QuickText label1. Choose QuickText from the Main Menu screen(Figure 6-1 on page 6-2).You’ll see the Enter Tex

Working with Labels 6-7QuickText formats your label and displays it on the QuickText version of the Editor window:[Figure 6-5. The QuickText Editor wi

6-8 Creating QuickText LabelsZoom In. Increases the magnification, making the objects on the label look larger. Does not change the actual size of the

Working with Labels 6-9QuickText key functionsNot all system function keys are operative in the QuickText application, either because the functions ar

6-10 Creating Template LabelsCreating Template LabelsYour label printing system provides many templates you’ll find useful for creating standardized l

Working with Labels 6-11Pipe Marker and Right-to-Know exceptionsThe Pipe Marker and Right-to-Know applications contain highly specialized templates cr

6-12 Creating Template LabelsTo choose an application1. On the Main Menu screen (Figure 6-1), select the application for the label you want to create.

Working with Labels 6-13The Template Categories screen is very similar for most applications, but the list of categories varies:.Figure 6-7. The Templ